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Request for Qualifications (RFQ) to Provide Scrap Metal Recycling Services

Southeast Alaska Regional Solid Waste Authority (SEASWA)

                       
                       Request for Qualifications (RFQ)

                                       to Provide
                       Scrap Metal Recycling Services


Issued by

                     The City / Borough of Wrangell, Petersburg Borough, and
the Cities of Coffman Cove, Craig, Hydaburg, Kasaan, Klawock, and Thorne Bay


Questions due by May 16, 2014

Responses / Submittals due by June 6, 2014
 
 
 
 
 
1      Introduction and Requested Services
 
The Southeast Alaska Solid Waste Authority (SEASWA or the Authority) consists of eight jurisdictions / communities:  Petersburg and Wrangell plus six located on Prince of Wales Island – Coffman Cove, Craig, Hydaburg, Kasaan, Klawock, and Thorne Bay.  The primary goal of the SEASWA is to develop and implement a multi – faceted regional waste management strategy that will provide Authority members and other jurisdictions / communities in our region with economic benefits and environmental stewardship.
 
This RFQ is issued by the Authority’s Board of Directors to help the Board determine what companies possess the technical expertise, experience, and resources to offer scrap metal recycling services for such materials as auto / vehicle bodies, ferrous metals, non – ferrous metals, and appliances / “white goods”.  These services potentially may include, but are not limited to, one or more of the following:
 
a.  Transport of materials from storage area in jurisdiction / community to shipping point.
 
b.  Transfer / loading of materials to barge or other appropriate transport vessel.
 
c.  Transport of materials to a processing / marketing facility.
 
d.  Materials processing and marketing.
 
e.  Training for personnel from jurisdictions / communities in identifying general types of scrap metals, and in handling, sorting, aggregating, consolidating, and storing materials.
 
f.   Provision of suitable storage and shipping containers.
 
g.  Periodic availability of on – site equipment to process / aggregate / consolidate materials (such as shear, compactor, baler).
 
2      Background Information
 
Reliable statistics about the quantities and types of scrap metals generated by jurisdictions / communities in Southeast Alaska have been difficult to obtain.  In the past, record – keeping has been non – existent, inconsistent, or based on periodic removal and / or sales of material.
 
It can be reasonably assumed that SEASWA members would participate in a regional scrap metal recycling program.  However, it is not possible at this time to predict which other jurisdictions / communities would be interested, although several have expressed such interest recently.   
 
SEASWA intends that scrap metal recycling services would be delivered over a long – term contractual period, for example, an initial 5 – year contract with two 5 – year extensions.
 
3      Submission Guidelines
 
a.  Responses to this RFQ should not exceed 10 pages (less is better and brevity is appreciated; does not include existing company brochures or other explanatory items which may accompany the RFQ response).  Responses should be written for a non – technical audience.  The organization and writing style should be simple and concise.  Using graphic features (such as tables, charts, diagrams) for explanatory purposes is encouraged.   
 
b.  Responses should be e – mailed to Richard Hertzberg (SEASWA consultant) at:
 
rhertzbg@aol.com  503 / 675 – 2705 (office) or 503 / 449 – 3318 (cell)
 
c.  Questions or comments about the RFQ should be directed to Mr. Hertzberg.  PLEASE NOTE – questions must be received in writing via e – mail.  Answers will be communicated either in writing via e – mail or through a telephone call. 
 
4      Submission Requirements
 
Submissions should address the topics listed below in the order presented:
 
a.  Name of company plus contact person / information.  Contact person should be the company’s dedicated program coordinator for Southeast Alaska.
 
b.  General description of respondent’s background, history, and expertise / experience in the handling, processing, and marketing of scrap metals.
 
c.  Specific description of services offered (existing or potential) with particular reference to one or more of the services identified in Section 1 of this RFQ.  Services previously, currently, or potentially provided in Alaska and / or the Pacific Northwest should be emphasized.  Relevant assets, resources, or facilities presently or potentially available in Alaska and / or the Pacific Northwest should be discussed. 
 
d.  Provide a minimum of 3 references pertaining to services described in (c) above.
 
e.  Discussion of what your firm’s possible strategy might be to coordinating a regional approach for scrap metal recycling in Southeast Alaska. This should cover material categories, responsibilities of involved jurisdictions / communities, operational logistics, transportation methods, service fees, sharing of material sales revenues, and other relevant factors / circumstances you deem applicable.

 

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