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Municipality of Anchorage pursues efficiency with formal initiative


Request for Proposal solicits professional services to consolidate, combine services

ANCHORAGE- The Municipality of Anchorage (MOA) this week will issue a formal
Request for Proposals (RFP) for recommendations about how the City can function
more efficiently. The "Efficiency RFP," as it's known, seeks recommendations from
professional management organizations to improve the operations and maintenance of
various city functions by becoming more efficient and less expensive.

Mayor Sullivan has made finding efficiencies a priority, and the RFP process is designed
to identify real action steps. "There are many areas ripe for closer examination," said
Sullivan. "For example, would it be more cost effective to consolidate some of the city's
Maintenance and Operations functions? What are best practices and are we deploying
these practices? Are we leveraging our considerable resources (people, process,
technology, funding) in the best manner possible? These are questions to which we
need answers, and that the public demands."

Specifically, the RFP asks that the following MOA functions be evaluated:

· Facility and Fleet Maintenance: This function manages and maintains the City's
general government facilities, vehicles, and equipment to support the needs of the
City's work force, community residents, and visitors.

-Facility maintenance: The Facility Maintenance Section maintains more than 164
municipal buildings and 211 parks. Its maintenance responsibility includes all facets
of building maintenance including HVAC, carpentry, electrical, plumbing, mechanical,
welding, painting, graffiti removal, and roofing service.

-Fleet maintenance: The Fleet Maintenance Section is responsible for acquiring,
managing, maintaining, and disposing of more than 1,100 vehicles and equipment
units, including police vehicles and heavy equipment for road maintenance. Most of
the vehicles fall into two categories: light duty (under 1 ton) and heavy duty. Existing
maintenance shops provide the entire range of maintenance services, from
preventive to complete rebuild. Fleet maintenance staffing includes 36 technicians
and service people.

-Fleet maintenance for Fire Department - In the Fire Department, there are
thirteen engine companies, eight Mobile Intensive Care Units, five truck companies,
and five tankers collectively serving as the department's front line emergency
medical, rescue, and fire suppression response capability. AFD has its own
maintenance shop that maintains all its Anchorage, Girdwood, and Chugiak
apparatus and vehicles.

-Fleet for Public Transportation - The Public Transportation Department has 53
fixed route buses (People Mover buses) that are maintained by a staff of 32
maintenance workers. AnchorRides and vanpool vehicles are operated and
maintained by private contractors.

· Street Maintenance: The Street Maintenance Section provides equipment and
staffing for year-round preservation and maintenance of 1,281 lane miles of municipal
roads and approximately 200 miles of sidewalks and trails. Operations include
pavement surface maintenance, pedestrian facility maintenance, street sweeping,
maintenance of storm drain facilities, and snow plowing and removal.
· Grounds Maintenance: Grounds Maintenance is a function that is provided across

the city by various departments. Grounds maintenance includes landscaping, grass
mowing, sidewalk maintenance, street sweeping, etc.

· Park Maintenance: The Anchorage Parks and Recreation Department manages
10,946 acres (223 parks) of municipal parkland including neighborhood, community,
special use, and natural resource parks. The City also has over 250 miles of trails
(135 miles paved), 110 athletic fields, 5 pools, 11 recreation centers, and 82
playgrounds. The strategic goal has been to improve maintenance and stewardship
of these assets.

· Project Management and Engineering (Public Works Department): The Project
Management and Engineering division provides scoping, design, engineering, and
project management services for road, safety, drainage, and parks and trails
projects. The division is also responsible for updating and publishing design criteria,
as well as Anchorage Standard Specifications for municipal infrastructure.

After conducting an assessment, the selected consultant will determine which area has
the largest opportunity for savings and efficiency improvements. The consultant will then
prioritize the functions based on opportunity and present the findings to the mayor.
Implementation will likely occur in a phased manner.

Depending on the recommendations, the consultant may be engaged to assist with
implementation, training, and transition services.

The RFP is due to be issued by the end of the week (March 18, 2011) and a winner
selected later in the spring.
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