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State Announces E-mail Policy, New Archiving System

JUNEAU, Alaska - The State of Alaska Department of Administration has announced the release of an official e-mail retention policy for executive branch employees.  The policy is based on established records retention policies and procedures governing Executive Branch public records. 

DOA also announced today the phased implementation, beginning Aug. 18 of a new Enterprise E-mail Archive solution that in the long term is expected to reduce response times and costs for the retrieval of archived e-mail, including requests received under the Alaska Public Records Act.

The e-mail retention policy includes direction to all executive branch employees that state business must be conducted through the state e-mail system whenever feasible.  In any instances where private e-mail accounts are used, employees must send copies of e-mails to their state account.  

"This e-mail retention policy has been in development for some time, with input from the E-Practices Committee, State Archives and the Department of Law," said Annette Kreitzer, commissioner of the Department of Administration.

"This policy codifies long-standing State practice of following records retention schedules, but provides for retaining e-mails in the event of legal holds or public records requests," Kreitzer said.
Click here for new e-mail policy.

August 17, 2009

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